Protection Assistant

Danish Refugee Council (DRC) is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

DRC Ukraine is looking for a highly qualified Protection Assistant (Legal Partnership) based in Lviv, Chernivtsi or Dnipro.

Overall purpose of the role

The position holder contributes towards establishing and implementing best practices for subgrants' vetting and provision processes. The position holder is the Legal Assistance Unit (LAU) focal person responsible to comply with both Ukrainian legislation and DRC procedures and guidelines on subgrants provision-related processes. 

Your main duties and responsibilities will be:

Programming and operations

• Identify potential partners, conduct assessment of partners’ relevance and capacities
• Contribute to conducting partner’ selection and vetting in line with policies, procedures and compliance tools of the DRC Implementing Partners Operations Handbook
• Provide a description of the proposed implementing partners (IPs) and their planned interventions under the relevant project
• Contribute to preparation for subgrant provision project (e.g. implementation process, reporting requirements);
• Contribute to preparation summary tables of IPs’ budgets in compliance with project templates and donor’s requests
• Ensure all IPs are vetted according to DRC Safety Partner Risk Assessment Tool.
• Ensure that the assessment of potential IPs is conducted with the donor’ requests compliance;
• Support optimizing the subgrant release administration process;
• Support in organizing trainings and other public events for IPs;
• Participate in reviewing achieving subgrant goals;
• Support checking IPs narrative and financial reports;
• Support monitoring and tracking the IPs’ indicators and targets according to the relevant Sub-grant agreements
• Provide support to IPs to ensure operational compliance of subgrants with guidelines and donor regulations in the areas of finance, logistics, procurement, and human resources;
• Ensures documentation flow related to subgrants related procedures;
• Contribute to drafting subgrants-related SOPs and other internal documentation;
• Any other functions to be assigned by the Protection Officer and Protection Project Manager.

Coordination and representation

• Supporting Implementing Partners in project realization, reporting process and monitoring and evaluation, ect;
• Work in cooperation with the Protection Officer;
• Support optimizing the subgrant release administration process;
• Maintain subgrant database;
• Participate in trainings and other public events for Implementing Partners;
• Support and lead remote monitoring of accounting records and relevant documentation, gather data and facts about the applicants in the open sources;
• Cooperate with and act as the LAU focal person for liaising with DRC AFO team

About you:

We expect you to have minimum  1-year experience in similar job; experience working with (I)NGOs would be of advantage.

Required experience and competencies:

• Diploma in law, economics, human rights, or similar;

• Extensive background in grant-related programs;

• Excellent communication and organization skills;

• Proficiency in Microsoft Office programs;

• Fluency in Russian and Ukrainian, English proficiency.

We offer:

Contract length: 3 months with the possibility of extension based on available funding.

Level I

Start date: June 2022

The application is open for Ukraine citizens only. Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff. 

Application process

All applicants must send a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: May 17, 2022

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

For further information about the Danish Refugee Council, please consult our website drc.ngo