Logistics Manager-Vinnitsa

Job Summary  

Assist the Logistics Coordinator and Field Site Coordinator in the management, coordination and implementation of all logistics activities in Vinnytsia Office with a high degree of standard, accuracy, transparency and accountability according to IMC Internal and Donor's rules and regulation.   

Main responsibilities  

The duties and responsibilities listed are representatives of the nature and level of work assigned and are not necessarily all inclusive. 

• Oversee all the procurements process within the Vinnytsia Office including bidding/quotation processes, receipt of good, and compliance of all required paperwork and supporting documentation, storing and transporting of all received goods to their final destination. 

• Closely monitor procurement tracking and communicate regularly with programmers on procurement progress and timelines 

• Oversee all vehicles management including arrangement, documentation, filling system, schedule, and monthly reporting. 

• Oversee transport of all equipment, supplies and materials from and to field sites in a timely fashion, all the relevant dispatch documents such as procurement documents and waybills are filled and approved before any dispatch, also make sure that Quality Assurance check conducting properly upon reception of goods. 

• Ensure the warehouse is well organized and appropriate warehouse procedures are implemented, including monthly spot Check and quarterly physical check. 

• Ensure all assets are recorded in the asset list in an appropriate manner, including but not limited to physical monthly inventory, tagging, and tracking of assets 

• Ensure all GIKs are well managed and reported 

• Provide appropriate support for office and guest house maintenance. 

Human Resources 

• Supervise, manage staff under your supervision with integrity and foresight. Actively seek advice on HR procedures and policies to ensure that the highest standards of accountability and professionalism are upheld. 

• Make frequent discussion with staff supervised by you, to ensure that the appropriate care and support is being offered. 

• Ensure that staff supervised by you are evaluated regularly, trained and/or mentored in a structured accountable manner, and written records of such are retained. 

• Provide input to the recruitment, selection, and performance of logistics staff, as required. 

Training/Capacity Building 

• Advocate and plan for professional development for yourself, and any staff supervised by you. 

• Provide input to, and deliver, where applicable, training for national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs.  

security 

• Ensure the application of, and compliance with, security protocols and policies of you and your supervised staff. 

Qualifications

• Minimum bachelor's degree 

• Minimum 3 years management experience including capacity building 

• Have a knowledge on Ukraine and Vinnytsya market, related to commodities need by IMC in the future. 

• Good levels of written and spoken English. 

• A proactive person with initiative and drive, honesty with a high level of integrity; a team-player with good planning, time management and problem-solving skills. 

• Ability to establish and maintain effective partnership and working relations in a multi-cultural, multi-ethical environment with sensitivity and respect for diversity 

• Previous working experience using Microsoft Office package  

• Capable of working in a fast-paced environment  

• Ability to prioritize and meet deadline 

• Organized, with attention to detail 

• Service-oriented and diplomatic.  

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and throughout the organization's ethics and maintain a clear understanding of International Medical Corps' and donor compliance ethics and standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. 

if this is a supervisory position, one must set an example of ethical behavior through one's own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps' policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns. 

Safeguarding 

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.  

Equal Opportunities   

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran