Compliance Officer

JOB PURPOSE

 The Compliance Officer  contributes to:

(i) controlling, on a risk-based audit approach, the implementation of ACTED’s processes in compliance with ACTED’s guidelines, specific donor guidelines, best practices and national regulations in the relevant country; 

(ii) developing & actively contributing to action plans agreed with country coordination in order to mitigate the identified risks, and to cope with priorities, budget constraints and organizational context.
 S/He also provides technical support for donor external audits and preparation and follow up.
 S/He should comply and ensure compliance to the audit code of conduct.

DUTIES & RESPONSABILITIES

 1. Internal Audit function

 Contribute to implementation of the ACTED standard guidelines and FLAT System at the capital, area and partner’s levels:

1. Control the monthly flow of documentation from the Field to the Capital office; Review documentation compliance level;
    b)  Support in identifying the compliance issues by filling the compliance checklists 
2. Conduct internal audits by leveraging approved processes and methodologies 
3. Gather, synthesize, and analyze data using appropriate tools 
4. Perform the technical components of risk assessments to provide an accurate view of the  current risk state;
5. Compliance risks, analyzing processes, testing internal controls;

Provide Support to mitigate the high risks identified
 a) Provide technical support to the Finance, Logistics, Admin, Audit and Programme departments and participate to the action plan implementation to mitigate the risks identified on a monthly basis 

Process improvement
 a) Reinforce current procedures and the quality of ACTED internal control, based on international best practices, donors’ requirements and results of internal & external audits;
 b) Upon request participate to the drafting of specific policies.

Transparency
 a) Participate in minimizing risk of fraud and corruption by ensuring adherence to ACTED policies and procedures.

Upon request of the Country Director and/or the Audit Director, participate in Fraud cases investigations

Archive Management 

1. Tag and Index scanned documentation on the ACTED-Archive solution,
2. Ensure Filing and Indexation of documentation on ACTED Archive solution,
3. Ensure Accessibility to date to authorized staff,
4. Provide support to all departments taking part of the ACTED scanning & archive process, in particular Finance, Logistics, HR and Program staff,

Other
 a) Provide regular and timely updates on progress and challenges to coordination and other team members;
 b) On a monthly basis on checking and preparation of documents  supporting   Compliance Officer for donors compliance before donor report submission 

Qualifications:

• Degree in Economics, Finance, Accounting, Legal (in process. Bachelor's and higher will be a plus);
• 1+ years of relevant work experience 
• Familiarity with MS Office (especially Word, Excel, and PowerPoint);
• Good knowledge of English
• Ability to state complex issues simply 
• Problem solving and critical thinking skills;
• Strong skills in analysis and logic;
• Strong communication skills, both written and verbal;
• Effective relationship-building skills;
• Strong commitment to personal learning and development.
• Desire to work as a part of a team and develop in finance  and audit 
• Readiness to work full-time.