Medical Program Assistant- Odessa

Job Summary

The purpose of this position within the health team is to support administrative tasks at site offices. 

Main Responsibilities 

• Provide support for the implementation of the health program activities by assisting health team in carrying out administrative work at IMC offices
• Raise purchase request and any other documents asked by the health coordinators and officers and follow-up on the completion of those requests with finance, logistics and procurement department for timely delivery
• Prepare correspondence, schedule meetings and maintain proper filing and documentation of health team records
• Assist the health staff in coordination, preparation and implementation of activities at field level
• Handle the printing and scanning tasks of all needed materials and tools
• Assist the team in preparation and coordination of trainings 
• Coordinate and communicate with Logistics, finance, compliance, HR departments and ensure the provision of all the relevant requested documentations
• Translation of documents whenever needed
• Prepare documentation for the payment of monthly incentives to the HF staff.
• Collect the movement plans of health Department including and coordinate with fleet to organize movement plans.
• Prepare official letters to specific authorities as required by the department and archives the copies and feedbacks of all letters.
• Any other duties assigned by direct supervisor 

Qualifications

• A bachelor's degree in any related field is required
• Experience working for an NGO/INGO will be preferred
• Strong computer skills, including Microsoft Excel.
• Good English skills, written and spoken.
• Strong organizational and communication skills, with the ability to effectively present information and communicate appropriately to with all departments.

Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards. 
 
if this is a supervisory position, one must set an example of ethical behavior through one's own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps' policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns. 
 

Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. 
 
Equal Opportunities 
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.