Senior Office Specialist

Currently, we are looking for a Senior Office Specialist for our Kharkiv office.

REQUIREMENTS

• Previous experience in a similar role;
• Self-directed, able to work autonomously and takes ownership of the project;
• Ability to plan and see the “big picture”;
• Good communication skills: write and speak confidently, concisely, and clearly;
• Good time management skills and ability to multi-task and prioritize work;
• Attention to detail and problem-solving skills;
• Competent in conflict and crisis management;
• Microsoft Outlook, Word, Excel proficiency;
• Minimum intermediate English (B1).

RESPONSIBILITIES

• Ensure the facility is up to expected cleaning and physical environment standards;
• Interacts professionally with the public, vendors and staff;
• Prepares records, reports, and other documentation related to work performed as requested;
• Fulfil a planned preventative maintenance program;
• Identify, report, and resolve current and potential maintenance problems by conducting regular inspections and developing schedules making sure they meet the building requirements and services;
• Proactively maintain a safe, comfortable, and secure environment for staff;
• Ensure compliance with applicable policies, including Health and Safety and lease obligations;
• Responsible for supplier management, including existing service provider contracts, developing new contracts, and ensuring that service levels are being met and exceeded;
• Supervise all facilities consultants and contractors onsite;
• Manage competing priorities effectively ensuring that all relevant parties are informed of the status of your allocated tasks;
• Work collaboratively and flexibly with other members of support teams as required;
• Be available for emergency out of hours assistance and cover;
• Managing office refurbishments, renovations and moves as well as fit-out projects including the appointment of necessary specialists and sub-contractors and monitoring delivery quality;
• Ensure compliance with all internal procedures and policies – e.g. Procurement, Finance, Compliance, HR;
• Ensure security and emergency procedures are robust and adhered to at all times, taking an active role in the event of emergency situations;
• Resolving space management requests in the office.

BENEFITS

• Competitive compensation depending on experience and skills;
• The individual career path;
• Social package - medical insurance, sports;
• Compensation for sick lists and regular vacations;
• English classes with certified English teachers;
• Unlimited access to LinkedIn learning solutions;
• Flexible work hours.

ABOUT EPAM

EPAM is a leading global provider of digital platform engineering and development services. We are committed to having a positive impact on our customers, our employees, and our communities. We embrace a dynamic and inclusive culture. Here you will collaborate with multi-national teams, contribute to a myriad of innovative projects that deliver the most creative and cutting-edge solutions, and have an opportunity to continuously learn and grow. No matter where you are located, you will join a dedicated, creative, and diverse community that will help you discover your fullest potential.