Program Manager - Assistant

TASKS

Goals and aims :

The assistant program manager will provide support in defining and monitoring projects and activities.

He (She) will provide regular reports on the progress of activities to the program manager.

He (She) will coordinate the teams and activities in the absence of the program manager.

The assistant program manager will participate in the drafting of reports for donors.

DUTIES

Principle duties:

The assistant program manager will be required to: 

 Assessment and design of projects

• Partake in the identification of new areas for intervention
• Partake in the design and gauging of financial, human and logistical programs
• Partake in the preparation and implementation of diagnostics
• Regularly monitor activity indicators, program results and contextual monitoring

Implementation and monitoring of activities

• Plan activities/projects in Uman and Cherkasy Oblast region in collaboration with the operational teams.
• Oversee the implementation of activities/projects in Uman and Cherkasy Oblast region into ensure meeting of deadlines and setting technical specifications 
• Regularly visit the activity in in Uman and Cherkasy Oblast region sites
• Support the project managers and/or the team leaders with the assessment of human needs, logistical and financial resources needed at different stages of the activities/projects in Uman and Cherkasy Oblast region 
• Identify any risks and constraints related to the activity/project and propose alternate strategies to the program manager
• Assist the program manager to improve any activities/projects in the field
• Ensure that the safety of persons and equipment at intervention/project sites is guaranteed
• Inform the program manager about all the logistical and financial requirements needed/identified. 
• Partake in the updating of tools for monitoring financial, logistical and operational programs (monitoring of the budget, BSCI and operations)

Team management

• Partake in the recruitment of national technical staff 
• Organise regular meetings with program teams 
• Supervise and monitor potential conflicts within the teams and inform the program manager in the case of a problem
• Identify and report any training needs for the teams to the program manager
• Assist with the implementation of training 
• Partake in the assessment of team performance
• Monitor teams to ensure that they are adhering to health and safety regulations 

Reporting/communication/representation

• Partake in the drafting of a number of administrative documents to be signed jointly with governmental authorities, communities or partners
• Immediately report any problems or information that could affect the projects/activities or the security of the teams to the program manager
• Ensure the collection and compilation of information about the progress of projects/activities from the team leaders and/or activity officers 
• Write regular reports on the progress of projects/activities for the program manager
• Partake in the drafting of reports and schedules/appendices related to the activities/projects for reports and/or sponsors
• Represent SI in collaboration with the program manager and projects/activities to the relevant bodies: local authorities, Clusters . . .