Medical Coordinator Assistant ODESSA

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THE ALIMA ASSOCIATION

ALIMA’S ETHOS: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Patient First – Patient centered medical care

2. Revolutionizing humanitarian medicine through research

3. Responsibility and freedom: encourage decision-making by those closest to patients

4. Commitment to a dynamic of continuous quality improvement

5. Creating a climate of trust among colleagues

6. Collective intelligence

7. Environmental liability

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach to those guilty of acts of gender-based and sexual violence as well as to inaction in the face of alleged or proven acts of violence. Protecting the people who benefit and are impacted by our intervention is our top priority in everything we do. Anyone working with ALIMA is committed to :

• Respect the charter, the code of conduct, institutional policies including the policy of protection against abuses of power and gender-based and sexual violence, the policy of preventing corruption and fraud ; 

• Report any violations to policies, framework documents and proceedings to a superior, referral

CARING - INNOVATING - TOGETHER:

Since its creation in 2009, ALIMA has treated more than 7 million patients. Today ALIMA works in 12 countries in Western and Central Africa. In 2020, we developed 41 humanitarian medical response projects to meet the needs of populations affected by conflict, epidemics and extreme poverty. All of these projects support national health authorities through nearly 357 health structures (including 45 hospitals and 312 health centers). We work in partnership, especially with local NGOs, whenever possible to ensure that our patients benefit from the expertise wherever it is, whether in their country or the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and hemorrhagic viral fevers. ALIMA is also leading operations in response to the covid-19 pandemic across all of our missions.

ALIMA’S TEAM: More than 2000 people currently work for ALIMA. The field teams, as close as possible to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. These receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams who work on behalf of other organizations such as medical NGOs BEFEN, ALERTE Sante, SOS Medecins / KEOOGO, AMCP, research organizations PACCI, INSERM, Universities of Bordeaux or Copenhagen, the NGO Solidarites International and many others.

COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea,South Sudan, Mauritania, Sudan and Ukraine.

THE WORK WE DO covers: Primary and Secondary Health Care, with a main focus on children and women - including treatment and prevention of acute malnutrition, maternal health, mental health, response to epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), surgery, displaced populations, and gender based violence, Covid 19.

ALIMA in Ukraine

Mission Location: Odessa and some missions in Mykolaiv

We will focus our effort in South Ukraine to provide emergency primary health care and support to hospitals in the war zone of Mykolaiv Oblast and around. The main objective is to reduce the mortality and suffering among the population affected by the war in this area through 4 axes: 

• Reduce the morbidity and mortality associated with chronic disease and communicable diseases among the isolated population in Mykolaiv Oblast

• Reduce mental health burden through psychological care in Mykolaiv Oblast

• Support hospitals to deliver trauma and intensive health care in Mykolaiv City 

• Ensuring a rapid response mechanism to delivered health care support to affected population

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 2: either the jobholder will have access to personal data concerning children and/or vulnerable adults in the course of his/her work, or he/she will occupy a "regulated" position (accountant, lawyer, legal executive); therefore, a criminal record check or a certificate of good conduct will be required. In situations where it is impossible to provide a criminal record or a certificate of good conduct, a declaration of honour will be requested.

FUNCTIONAL AND HIERARCHICAL LINKS

The Medical Coordinator (Comed) assistant participates in the animation of the medical activities of the mission. He/she collaborates closely with the other departments in coordination, the medical teams of the projects and all the ALIMA staff. He/she reports to the Comed who is his/her technical and hierarchical manager.

PURPOSE OF THE POSITION

The medical department's mission is to follow and support the smooth running of medical activities on the projects, to do epidemiological monitoring, to do project monitoring, to represent the mission to the authorities and other actors working in the medical field as well as to follow the health of the staff.  The medical coordinator delegates some monitoring and supervision activities to the assistant who carries them out under her supervision

MISSION AND MAIN ACTIVITIES

• Participates in the analysis, reflection and definition of objectives for projects. 
• National epidemiological monitoring and alert follow-up.
• Follow-up of the implementation of activities on projects under the guidance of the comed.
• Monitoring of staff health.

Analysis, reflection and definition of objectives for projects 

1.Data collection

• It regularly collects data from referring physicians on all activities of all medical projects.

• It follows the evaluation of local health resources: quantitatively (HR, structures, equipment...) and qualitatively (maintenance, actors' skills, protocols, water and hygiene, organization) and discusses it with the comed.

• It collects indicators for monitoring the health status of the population. It takes into account the opinion of local health actors.

2. Analysis, interpretation and proposals for action

• He/she regularly prepares reports on the objectives, results of activities and adaptations.

• He participates in monitoring meetings and project reviews 

3. With the authorities other actors and authorities working in the field. 

• The comed can delegate representation for medical meetings.

Program implementation

He/she participates in the organization of the implementation of medical activities according to the project description, in particular with regard to:

• Time planning

• The provision of material and human resources

Supervision and training of medical personnel.

• Team composition and staff recruitment, in support of the medical coordinator 

• He participates in the definition of the team composition and job descriptions. 

• He/she participates in the identification of training needs for the teams.

Monitoring of staff health.

• It participates in the implementation of the medical coverage of the personnel 

• He follows the health of the staff and discusses it with the comed when necessary

In all areas of his activity, he ensures that medical confidentiality is respected.

He/she exercises vigilance and informs his/her manager in case of medical error.

It must be proactive, i.e. it must be able to make proposals for improvement or adaptation.

In addition, the comed can request additional tasks if necessary.

This job profile is not exhaustive and can be modified according to the needs of the mission.

EXPERIENCE AND SKILLS

Training:

•  Medical or paramedical degree essential. 

Experiences:

• Relevant work experience in the same field

• Experience in humanitarian medical organizations is an asset

• Knowledge: Computer knowledge essential (Word, Excel, Internet)

• Knowledge of the google drive environment is an asset

Candidate Qualifications:

• Ability to work independently and quickly

• Analytical and critical thinking skills

• Writing skills

• Sense of organization and rigor

• Ability to adapt, diplomacy and patience

• Strong listening skills

• Ability to work in a team

• Ability to work under pressure

• Ability to live and work in communities that are often far from capital cities, located in rural areas, and often lacking in security, medical, social and recreational facilities.

Languages :

• Ukrainian or russian and english mandatory