Head of Project (GAC)

Duty station: Lviv

Starting date: asap

Duration: 4 months with possibility of further extension

Background:

People in Need (PIN) is a Czech international non-governmental organization, that is present in more than 20 countries has been active in Ukraine since 2014, and the humanitarian programs have been rapidly expanding since then. Currently, PIN is one of the major humanitarian actors in Ukraine while providing neutral, impartial and independent humanitarian aid to conflict-affected people.

PIN is an Equal Opportunity employer, so applications are encouraged from all qualified candidates without distinction on any grounds including race, ethnicity, nationality, age, religion, disability, sexual orientation, gender identity and others. PIN welcomes applications from underrepresented groups and value diversity.

Main responsibilities:

Project management:

• Management of project implementation through planning, coordination and monitoring of activities; organizes regular project reviews in coordination with other departments and in cooperation on a regular basis with the Desk and advisors at HQ level;
• Technical Quality Assurance — ensures quality and timely implementation of the project in line with PIN’s sectoral guidelines, best practices and applicable international standards;
• Mainstreams protection, gender, and environment across project planning, implementation and MEAL;
• Monitoring, Evaluation, Accountability & Learning — ensures that the project-specific Community Feedback and Response Mechanism (CFRM) is functioning & accessible to all project beneficiaries and stakeholders; develops the project’s MEAL plan in close cooperation with MEAL team; and collects & consolidates data for evaluation purposes and documents lessons learned; adjusts project implementation according to MEAL findings upon needs;
• Strategic development — through project learning and in dialogue with the Emergency/humanitarian programme team under the guidance of the Programs Director, contributes to the further development and operationalization of PIN Ukraine RDD Country Strategy;
• Reporting — develops and regularly updates the Internal Project Report, and ensures that requirements regarding donor reporting are fulfilled in close cooperation with the Grants and Reporting Manager;
• Financial Management — in cooperation with the Finance team, manages the project budget and supervises the good preparation and implementation of the sub-granting scheme for local civil society partners; reviews and approves key project documentation in a timely manner to facilitate financial payments to partners, beneficiaries, suppliers, etc.;
• Stakeholder engagement, coordination & Representation — develops and continuously updates mappings and understanding of the humanitarian/development environment; ensuring complementarity of the project with other actors; under the guidance of the Country Director and/or Programs Director, engages in external representation and networking, primarily with local partners and other civil society and grassroots organisations and networks, and stakeholders supporting them;
• Staffing, Human Resource Management — In cooperation with relevant colleagues (HR, Head of Systems and Operations — HoSO), responsible for relevant HR processes related to the project team, including recruitment, performance management, professional growth, capacity building and mentoring of national PIN and partners' staff.
• Project Administration & Compliance — ensures compliance with all financial and administrative rules and regulations and provides coaching and capacity building to promote team compliance;
• Communications, Visibility, Media & Advocacy — ensures that requirements regarding communication and visibility are fulfilled in line with PIN Media Policy and donor requirements;
• Safety, Security and Risks — adheres to, and promotes Safety, Security & Risk Policies, standards, plans & procedures, reports any incidents which could affect staff wellbeing immediately to CD/Security Manager.

Required background and competences:

• Bachelor Degree in relevant field (Minimum), Advanced Degree Desirable) or demonstrated professional experience of at least 3 years;
• Demonstrated professional experience, minimum 3 years in development or humanitarian context with project management;
• Good knowledge and practice of project cycle management;
• Knowledge of and previous engagement with the UN cluster system and knowledge of cash and shelter/NFI sectoral responses is desirable
• Proven experience in coordination at different levels internally within an organization;
• Proven ability to engage and facilitate dialogue externally with a wide range of stakeholders, from grassroot to official stakeholders and other international organizations including donors;
• Proven experience on working with national partners
• Strong organizational, critical analysis and problem-solving skills;
• Solid knowledge and practice of budget development and management;
• Good capacity of reporting in English Fluency in spoken and written English and Ukrainian, knowledge of Russian an advantage.
• Excellent writing skills;
• Excellent communication skills and cultural sensitivity;
• Mature, well-balanced personality able to work independently in challenging environment.
• Good knowledge of the context.

PIN OFFERS:

• Starting salary as per PIN salary scale: 1 733 USD GROSS on probation period (subject of revision based on candidate’s experience and qualification)
• Meaningful and positive working environment in a well-established and growing international humanitarian organization with career development opportunities;
• 5% annual salary increase;
• Reimbursement of travel expenses between offices and areas of intervention;
• Professional development opportunities through various capacity building events, such as trainings;
• 28 days of annual leave + 3 New Year bonus leave

Application procedure:

Please send clearly marked CV and Motivation letter in English. Please note only the shortlisted candidates will be contacted. Written test and interviews will be conducted on rolling basis and the vacancy will be closed when filled.

Please note that PIN does not charge a fee at any stage of its recruitment process.