Senior Finance Officer- Odessa

Job Summary

Senior Finance Officer assists Finance Manager and/or Finance and Administrative Director to oversee all financial and accounting activities in the country office. Based on actual needs, this individual might have business trips to other offices in Ukraine.

Main responsibilities 

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.

Accounting and Finance Management

• Ensures compliance with local law, organization and donor’s regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
• Oversees training of Finance Assistants and provides technical support to country programs and logistics
• Maintains the organization’s system of accounts ensuring all accounting data is updated, reconciled and fully supported
• Assists Finance and Administrative Director in the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements
• Reviews and accounts for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
• Prepares bank and cash reconciliations and related journal entries for International Medical Corps’ accounts
• Conducts daily cash count following International Medical Corps’ policies
• Prepares national staff payroll, calculation of taxes and submission of tax reports to tax authorities
• Supervises preparation of vouchers and supporting documentation and inputs; expenditures in the International Medical Corps local accounting systems on a daily basis
• Makes frequent visits to International Medical Corps’ sub-partner to provide training to finance staff on internal procedures and requirements
• Reconciles cash advances on a monthly basis and ensures minimal number of outstanding floats
• Assists in preparation of year-end closings and accompanying reports
• Supervise archiving and assure all financial data (Hard and soft copies) are available and well maintained as per International Medical Corps policy. Review financial report submitted by Sub grantee and assures that it is in accordance with Donor requirement and processes it for further approval and reimbursement

Training/Capacity Building

• Determines training needs for Finance Assistants
• Trains staff to increase their responsibilities in order to build capacity and ensure financial sustainability of International Medical Corps in Ukraine
• Trains the staff of sub-grantee on donors and International Medical Corps’ financial requirements to assure the quality and smoothness of implementation and financial management

Working Relationships

• Work with program and logistics staff to ensure the coordination of programs are within budgeted targets
• Interface with national government and relevant agencies to ensure compliance with varying government regulations when necessary

Representation

• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors

Minimum Requirements

• Bachelor degree in finance, business administration, accounting or related field;
• At least 3 years of professional experience in finance/accounting area preferably with an international organization;
• Good organizational skills and diligent attention to details associated with documenting expenses;
• Good communication skills.
• Written and spoken proficiency in Ukrainian and English
• Knowledge of MS Office including MS Word, Excel and Outlook.
• Ability to work in participatory manner.
• Ability to integrate and work well within multi-ethnic and multicultural team.

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

Equal Opportunities  

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.