HR Assistant- Vinnitsa

Job Summary  

The human resources department handles a range of different functions. The department is responsible for recruitment and staff development, Compensation and benefits, Employee relations and maintaining employment laws as well support organization changes. 
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

Main Responsibilities

The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive. 

• Maintains accurate and up-to-date human resource files, records, and documentation. 

• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers to more complex questions to appropriate senior-level HR staff or management. 

• Maintains the integrity and confidentiality of human resource files and records. 

• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. 

• Provides clerical support to the HR department. 

• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks. 

• Conducts or assists with new hire orientation. 

• Prepare employment and consultancy contracts and maintain the needed backup according to policies.  

 Qualifications

• Bachelor's degree in HR management, psychology or relevant studies  

• Developing knowledge is required at the intermediate level, considerable knowledge is required at the experienced level, and thorough knowledge is required 

• Ability to select and compile data for correspondence or reports 

• Ability to meet schedules and deadlines of the work area. 

• Fluency in written and spoken English and Arabic, French basic 

• Expert in main computer applications (Microsoft 

• Office Applications…) 

• At least 1-3 years' experience in record management   

• Excellent interpersonal and communication skills 

• Patience, perseverance, proactive, self-motivated and ability to work in a stressful environment 

• Ability to take initiative, and willingness to take on new responsibilities 

• High degree of professionalism and strong work ethic 

• Ability to prioritize work and multi-task in a fast paced environment with shifting priorities 

• Capacity to work both independently and as a member of a team. 

Code of Conduct 

As applicable to this position, an individual must promote and encourage a culture of compliance and throughout the organization's ethics and maintain a clear understanding of International Medical Corps' and donor compliance ethics and standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. 

if this is a supervisory position, one must set an example of ethical behavior through one's own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps' policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns. 

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

Equal Opportunities   

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.