Logistic officer

Опис вакансії

Main duties and responsibilities include:

1. Procurement

1.1. Undertake procurement for program in the Area of Central Ukraine when needed

1.2. Undertake contracting of external services for mission such as translation/legal/taxi/post services etc.;

1.3. Undertake procurement procedures for selecting and contracting of partners for IMPACT/REACH assessments;

1.4. Undertake procurement for Vinnytsia Office/Guest Houses needs in line with ACTED procurement procedures;

1.5. Responsible for compliance with the procurement procedures;

1.6. Hold and update the Order Follow up; Contract Follow up; Communication report; ATSC screening; Supplier Database, GHG Report.

2. Stock & assets

2.1. Responsible for inventories in Vinnytsia;

2.2. Responsible for Vinnytsia Asset Register.

3. Transport and delivery

3.1. Support AC/BM in Vinnytsia GH/Hotel bookings for staff;

3.2. Coordinate deliveries between Vinnytsia and field offices;

3.3. Accountable for the compliance with delivery procedures;

3.4. Support AC/BM accommodation /transportation of international staff.

4. IT & Communication

4.1. Focal point for IT questions in the Vinnytsia office.

5. Filing and Reporting

5.1. Physical and electronic filing of Logistics documentation in line with ACTED procedures;

5.2. Contribute to monthly country Logistics internal/external reporting;

5.3. Assist Audit department in providing contract originals and other supported documentation;

5.4. Assist Financial department with the monthly closer documents.