Area finance officer

General assignment description

Dear candidate if you are looking for a job that besides other benefits allows you to have positive impact on other people’s lives and you would like to join friendly, creative and highly professional international team, this vacancy is just for you. Core values for us are responsibility; impact; enterprising-spirit and inspiration. If you’re sharing these and is compliant with requirements send us your CV!

ACTED is a French non-governmental organization founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis measures and preparedness for long-term challenges facing the population in order to overcome the poverty cycle, promote development and reduce vulnerability to disasters. Our activities focus on many aspects of humanitarian and development crises through a multidisciplinary approach that is both global and local, and adapted to each context.

DUTIES & RESPONSABILITIES

1. Provide accounting services for the base:

• Checks entries
• Provides information pertinent to the correct budgetary charging of expenses and monitors budget entries
• Verifies physical cash count
• Makes bank reconciliation
• Archives accounting documentation in accordance with ACTED procedures

2. Cost Control:

• Ensures proper cost allocation
• Ensures the proper use and plan of running costs

3. Setting in place and following up financial collaboration and coordination with mission partners:

• Implements and monitors the modes of financial management in the framework of joint projects
• Establishes with the partner the financial and budgetary aspects of partnership conventions and agreements
• Verifies the partners accountancy and financial reports
• Ensures that the undertakings of ACTED and its partners on financial and budgetary matters are respected
• Plays a role in consolidating the capacities of partners where a need is identified

4. Ensure compliance with purchasing procedures:

• Performs quality control of the tendering procedure
• Ensures quality control of the invoices
• Checks the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.)

5. Financial Reporting preparation and support

• By the 5th of each month, control that the financial information at the base level is accurate, complete and submitted on time for monthly and yearly closures
• Ensure the preparation of Financial Reports to donors, crosscheck allocation tables with the financial reports and update the allocation tables accordingly, if needed
• Follow-up payments from donors and financial project close-out (contract liquidation).
• Ensure the review and control of partners' financial reports and documentation
• For each partner’s report received, check the physical documentation and its consistency with the partner’s ledger, check the expenses allocations
• Check that the partner’s expenses are correctly recorded in SAGA

6. Cost Analysis (between the 10th and 15th of each month and upon request)

• Update the Running Costs follow-up tool at the capital level and conduct market surveys upon request of the CFM
• Update the Allocation Tables (monthly and upon new contract signature as well)
• Update the ACT follow-up tool and suggest potential reallocations to the CFM
• Upon request, present a cost analysis of the capital level and the base to CFM and CD to support the decision making process

7. Participate in quarterly and annual audits:

• At the end of the contract or annually, prepare the files to be sent to headquarters (final checking of invoices and their presence, complete the risk file if necessary)
• Prepare the document base on external/ internal Auditors query
• Finalize the dispatch of files by adding labels and adequate packaging

8. Training and Capacity Building

• Ensure training of base finance staff on ACTED FLAT Procedures and tools
• Support the finance and administration teams in the mastering of financial documents, accounting software SAGA:
• Contribute to the global efficiency enhancement of the teams
• Perform trainings on financial management to local partners

KEY PERFORMANCE INDICATORS

• Accuracy in partner’s accounting and reporting
• Accuracy in bank payments
• Accuracy in cost allocation and budget implementation
• Accuracy in mission accountancy
• Accuracy of the mission finance archive

REQUIREMENTS:

EDUCATION: Bachelor’s degree in Finance, Accounting or Economics

PROFESSIONAL EXPERIENCE: Minimum 2 year of work experience in similar role

SKILLS AND KNOWLEDGE:

• Good knowledge of accounting and bookkeeping procedures
• Advanced MS Excel skills (creating spreadsheets and using financial functions)
• Familiarity with accounting software (e.g. 1C; SAGA, QuickBooks)
• Intermediate level of English
• Extreme attention to detail, with an ability to spot numerical errors
• Self-Organizational skills and ability to work with minimum level of supervision

Conditions

• Official employment according to Ukrainian legislation;
• 3 month of trial period
• Competitive official salary defined by the ACTED salary grid;
• Regular performance evaluation and salary increase;
• 28 working days of paid vacation per year;
• Friendly international team of professionals;
• Career development possibilities

Applications in English should be submitted with the title or reference of the position (CV without mentioned position will not be considered). Only short-listed candidates will be contacted for an interview. ACTED is an equal opportunity employer.