Security and Liaison Officer

ACTED is a French humanitarian organization present in over 40 countries globally. With large presence in Ukraine for the past 7 years, ACTED is actively responding to the refugee crisis in this country.

We are looking for a dynamic, multi-tasking, flexible and result oriented colleague to join our quickly expanding team in Ukraine.

The position is based in Lviv with potential short-term travel within Ukraine.

About the organization:

ACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

ASSIGNMENT

Under the authority and leadership of the Country Director, the direct management of the Country Security Manager (CSM), Security and Liaison Officer (SLO) responsibilities are, but not limited to the following:

I. Staff / Program and Premises Safety / Security

• Provides supervision to the guard force in the assigned area (if applicable);
• Conduct regular reviews of ACTED facility physical security measures and produce/update compound security profile and security assessment reports;

• Manage the guard force shift pattern and leave rotation (if applicable);

• Deliver monthly standard operating procedure (SOP) training to the ACTED members;
• Conduct security emergency response drills quarterly, involving all base staff;
• Conduct inspections of the fire safety equipment every quarter and produce a quarterly fire safety report for the head of department;

• Conduct a monthly inspection of the saferoom and hibernation kit. Identify hibernation items soon to expire;

• Conduct daily pre-deployment security briefs and post-deployment de-briefs with field staff;
• Distribute security alerts in a timely manner;
• Provide area security briefings to staff visiting from other ACTED areas;
• Deliver security SOP training twice annually to ACTED staff in your assigned area;
• Develop and grow a security network of reliable security focal points in West part of Ukraine for the sharing and receiving of timely security information;

• Review and update the area security risk assessment every six months;
• Deploy to potential new areas of intervention in the West of Ukraine, to conduct security risk assessments, if required;

• Receive and review Security Clearance Requests (SCR's) from ACTED staff and process in a timely manner. Submit SCRs to the head of department for further processing;

• Liaise with various key stakeholders on behalf of ACTED senior management and the project manager.

II. Transport / movement Safety and Security

• Inspect vehicles pre-deployment, ensuring they are fully equipped with breakdown kit, fire extinguishers, medical kits, serviceable seatbelts and a functional locking system;

• Monitor security information and security alerts and notify field teams of ongoing incidents immediately;

• Liaise with external security sources before and during staff movement, to ensure security information is up to date;

• Deploy with field teams on a weekly basis to review staff field conduct in accordance with security SOPs, update actor mapping, update activity site risk assessment and assess atmospherics.

III. Communication / Reporting

• Share security information with the ACTED countrywide security department for filtering and verification;

• Always be reachable by either mobile phone, email or satellite phone;
• Attend meetings relating to security and area access and submit a meeting summary to the head of department;

• Submit a weekly security summary specific to your assigned area to the head of department, outlining security incidents, no go areas, route security updates and significant operations done by Ukraine and Russian forces;

• Submit a monthly security report to the head of department covering the West part of Ukraine, including incident analysis, trend analysis, armed state and non-state actor analysis and route security updates;

• Maintain a live database of security incidents and submit to the head of department on a weekly basis;

• Submit a Security Incident Report (SIR) to the head of department within six hours from when an incident involving ACTED staff occurs;

• Attend security department meetings and provide feedback for your assigned area. Provide context or post-incident analysis during department meetings;
• Collect satellite phone logbooks at the end of each month and submit to the logistic department.

IV. Capacity building

• Attend INSO training courses in accordance with the department capacity building plan;
• Comply with ACTED’s Code of Conduct and additional instructions, directives and policies received during the hiring process, trainings or from the head of department.

V. Stakeholder Management and Liaison

• Supporting the Project Manager in establishing and maintaining positive relations with local authorities including, local government, police and community groups;

• Representing ACTED in local community forums when required;
• Proactively ensuring that the reputation of ACTED and partners is promoted in the region and addressing any potential reputational challenges;

• Building positive collaborative relationships with staff from project partner organizations.

VI. Essential Requirements

• At least 5 years' experience in a security officer role or above;
• Extensive experience and ability in operating Microsoft Word, Excel and PowerPoint;
• Exemplary communication and organization skills;
• Self-motivated, enthusiastic and can deliver results with minimal supervision;
• Previous experience delivering security trainings;
• Demonstratable analytical ability;
• A detailed understanding of the history and security context of Ukraine conflict;
• Must be adaptable and can work well in high pressure situations;
• Advanced proficiency in spoken and written English and Russian;
• Willingness to work in remote areas under basic living conditions;
• Ability to work to a high standard in unstable and frequently changing security environments;
• An established network of security contacts in West Ukraine;
• Experience working with local authorities and representatives of the different local communities in the region.

VII. Desirable Requirements

• Previous experience in the humanitarian field;
• Previous experience in the security forces.

Conditions

• Official employment according to Ukrainian legislation;
• 3 month of trial period
• Competitive official salary defined by the ACTED salary grid;
• Regular performance evaluation and salary increase;
• 28 working days of paid vacation per year;
• Friendly international team of professionals;
• Career development possibilities

Applications in English should be submitted with the title or reference of the position (CV without mentioned position will not be considered). Only short-listed candidates will be contacted for an interview. ACTED is an equal opportunity employer.