Logistics Officer

Job Title: Logistics Officer

Location: Vinnytsia , Ukraine

Salary and conditions: Salary will be defined based on incumbent's experience and competences in accordance with the TGH's salary scale and terms and conditions.

TGH background

'Actor in a sustainable and shared solidarity'

Established in 1994, TGH (Triangle Generation Humanitaire) is a French international solidarity organization based in Lyon. The organization implements emergency, humanitarian, rehabilitation and development programs in WASH, Food Security and Livelihoods, Shelter/Rehabilitation, Education and Protection sectors. TGH currently operates in 10 countries in Africa, Asia, Middle East and Europe.

TGH applies a 'zero tolerance' policy with regard to all misconduct affecting the professional credibility of its employees: TGH staff; partners (local or international) and service providers.

TGH strongly condemns all corporal punishment or physical violence, threats of physical violence, sexual abuse or exploitation, harassment and verbal abuse, as well as all other forms of intimidation.

Presentation of the mission:

Operational in Ukraine since 2016 from Kramatorsk to support the most vulnerable populations affected by the conflict in the Donbass region, TGH wishes to continue and strengthen its intervention in Ukraine. In view of the current situation, part of the team has been forced to move to Lviv, a city that now hosts the entire humanitarian and diplomatic community, to ensure its safety. It is therefore from Lviv, located on the western border and still spared by the fighting, that TGH intends to propose an action to respond to the most urgent humanitarian needs. 

Responsibilities and related tasks: S/he supervises logistics activities in full respect of TGH procedures, notably in the responsibilities detailed and listed below.

A. HR management:

• Manage the team of TGH drivers and potential service contracted drivers.
• Give support to the logistics assistant.

B. Procurement:

• Assist the logistics coordinator in the procurement activities.
• Fill-in and update the Purchase Follow-up tool.
• Archive properly procurement files.
• Ensure that TGH purchase procedures (Purchase Order form, Quotation) are respected. 
• Ensure the usage of proper purchase documents templates.
• Is responsible to manage his/her advances given for the purchases. Is able to justify advances management with proper purchase documents and invoices.
• Check quality of the items purchased in link with the requester.

C. Transportation/Cargo:

• Assist the logistics coordinator in the transportation/cargo activities.
• Organize & follow the transports of goods, material, and pouch to other bases and make sure items reach the concerned base on time.
• Prepare the waybills and send them to delivery bases.
• Organize and follow the reception of goods & material sent from other bases.
• Put in place the handling operation to load or off load and store the goods in good condition.
• Report any claims at the delivery of goods if necessary, proceed accordingly to recommendations.

D. Stock management:

• Assist the logistics coordinator in the stock management activities.
• Do physical inventory check on a monthly basis.
• Estimate stock capacity according to purchase order that is done, estimate additional space for the shelves and pallets for future orders.
• Make sure that stock rooms are physically well organized.
• Ensure that stock cards and stack cards are updated for each entry/exit operation.

E. Assets:

• Assist in the physical inventory of Assets.
• Make sure to have Lending Certificate for all equipment under responsibility of a staff.
• Follow-up of out of order assets and any assets out of use.

F. Premises:

• Assist the logistics coordinator in the premises maintenance activities.
• Proceed to prospecting and visit of premises when new spaces are needed.
• Regularly check the good condition of the premises and propose any rehabilitation, reparation when required.
• Follow up all supplies of the base on a regular basis: water network, electricity, drinking water, wastes disposal.
• Forecast and purchase spare parts and all other materiel or tools related to the maintenance of the equipment and premises.
• Deal with premises owner for lease contracts and monthly payments issues. 

G. Fleet management:

• Assist the logistics coordinator in the fleet management.
• Follow-up vehicles movement and log books, and manage driver.
• Follow-up fuel consumption on a monthly basis.
• Follow-up vehicle maintenance and repairs.
• Follow-up refuelling of all motorized assets. 

Any other tasks asked by the line Manager may be required for the running of the projects

Required knowledge, skills and personal features:

• University degree in relevant field.
• Driving license.
• Short experience in similar position.
• INGO experience n the same field is added value.
• Ukrainian, Russian and English read, spoken, written.
• Basic knowledge of logistics and the supply chain management.
• Know and apply purchasing rules and validation process.
• Very good skills in computing (hardware & software-Microsoft Word, Excel & Outlook).
• Ability to manage suppliers and services suppliers.
• Very good organizational skills.
• Ability to prioritise the tasks and delegate some.

Application

Applicants are invited to send their resume and motivation letters to Відправити резюме  

Please note that applications without a motivation letter will not be considered. Only successful candidates will be invited for interview.