Water and habitat assistant (2 vacancies available)

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC also endeavours to prevent suffering by promoting and strengthening humanitarian law and universal humanitarian principles. Established in 1863, the ICRC is at the origin of the Geneva Conventions and the International Red Cross and Red Crescent Movement. Please visit www.icrc.org for more information. In 2014 and recently, the ICRC expanded its presence in Ukraine. There are more than 600 ICRC staff working in Kyiv, Donetsk, Luhansk, Dniepro, Poltava, Sloviansk, Odesa and Vynnytsiya. 

Vacancy Notice 

The ICRC Delegation in Kyiv seeks to fill the following position: 

WATER AND HABITAT ASSISTANT (2 vacancies available)

Based in Kyiv  

AIM OF THE POSITION

CORE RESPONSIBILITIES 

• Performs various office work which requires computer knowledge and secretarial skills
• Provide general administrative support to the WatHab Team
• Translates from one or more languages into English, Ukrainian or Russian
• Ensure information flow within the Department / Sub-Delegation
• Creates and maintains paper or electronic files up to date
• Support Engineers in field activities
• Provides information to their supervisor and project colleagues on stakeholder issues, security and site progress
• Manages project purchasing on labor and materials according to the delegation's logistical and financial rules
• Creates and maintains paper or electronic files up to date
• Organize and maintain Departments filing (projects and others)
• Updates and manages the WatHab Project Assistant (WPA) database, with input from Engineers in charge of projects and in coordination with Head of department 
• Updates the requests and Project Table coordinating with Head of department
• Supervises the weekly planning process of Field Trips 
• Organize briefing and debriefing for all incoming or outgoing colleagues (Resident and Mobiles)
• Compile and dispatches the weekly activity report using OMEGA tool 
• Proposes proactively ways to improve and simplify assistant work and tasks
• Translates from one or more languages into English, Ukrainian or Russian and/or edits in mother tongue a wide range of ICRC texts, within agreed deadlines, ensuring high quality and appropriate terminology
• Produce the WPA monthly progress report (supporting Delegation role), contribute in the elaboration of quarterly reports
• Support the engineers in preparation and management of paperwork related to WatHab activities.
• The assistant may carry out projects by herself/himself which does not require technical knowledge but administrative and internal procedures
• Support for preparation and filing of all Payment requests and SR, financial forecasts, AoE requests and follow-up
• Follows up budget expenditures
• Collaborates with Logistics Department, in particular preparation of Supplier Request (SR) and specifications for commodities
• Perform arrangement activities with regard the trainings, meetings and seminars
• Maintains the CCC requests to WatHab and transfer them to relevant Engineer for further processing.  
• Maintains CDP for the WatHab team in Kyiv.
• Maintains Conduct of hostilities tool, making sure that WatHab entries done respecting the deadlines set up by GVA.   
• The tasks and responsibilities defined above are not exhaustive and can evolve depending on organizational needs. 

POSITION REQUIREMENTS

• Excellent command (spoken and written) of English, Ukrainian and Russian 
• High school diploma or equivalent training.
• 1 - 3 years' experience in a similar field. 
• Computer skills, including Microsoft Office suite, SharePoint and IBM Lotus Notes.
• Experience with mobile data collection tools
• Capacity to adhere to and to implement procedures
• Good communication skills 
• Rigor, method and analytical skills
• Experience with humanitarian organizations and basic engineering knowledge will be an asset  

Personal Competencies
 

• High level of motivation, commitment to accuracy;
• Ability to demonstrate flexibility and taking initiatives;
• Excellent communication and interpersonal skills;
• Strong sense of responsibility;
• Capacity to adhere to and to implement procedures;
• Ability to work methodically with demonstrated analytical skills;
• Genuine interest to work in humanitarian aid field;
• Strong interpersonal skills and customer service attitude;
• Strong sense of autonomy;
• Good team player.

We offer a rewarding and enriching work in a humanitarian and international environment, and also:

• Initial training and on-boarding organized
• Opportunity to work and grow in an international working environment in humanitarian sector
• Good working condition and competitive salary with benefits 

Starting date: as soon as possible

HOW TO APPLY

Please submit your CV, along with your motivation letter in English and salary expectations  only to the attention of Human Resources Department.

Deadline for applications: 23.05.2022 

Only candidates meeting the above-mentioned criteria will be considered and contacted for tests and/or interview. No queries by phone please.